Meeting Planner for Global Teams

Find the perfect meeting time for your global team. Our meeting planner shows timezone overlaps and suggests optimal meeting times across different regions.

How to Plan Global Meetings

Planning meetings across timezones can be challenging. Our meeting planner helps you:

  • Visualize timezone overlaps - See when team members are available
  • Find optimal meeting times - Get suggestions for the best meeting slots
  • Account for business hours - Respect working hours in different regions
  • Handle daylight saving time - Automatic adjustments for DST changes

Meeting Planner Tool

Interactive meeting planner coming soon! For now, use our timezone converter on the home page to plan your meetings.

Go to Timezone Converter

Best Practices for Global Meetings

🌅 Morning Meetings

Schedule meetings during morning hours in the primary timezone to accommodate most team members.

🔄 Rotate Meeting Times

Alternate meeting times to share the inconvenience of early/late hours across team members.

📅 Use Meeting Tools

Leverage calendar tools that automatically convert times and send invitations in local timezones.

⏰ Set Clear Expectations

Always specify timezone in meeting invitations and provide multiple timezone references.

Understanding Global Timezones

Major Business Timezones

EST/EDT (Eastern Time) - New York, Toronto, Miami
PST/PDT (Pacific Time) - Los Angeles, San Francisco, Seattle
GMT/BST (Greenwich Time) - London, Dublin, Lisbon
CET/CEST (Central European) - Paris, Berlin, Rome
IST (India Standard) - Mumbai, Delhi, Bangalore
AEST/AEDT (Australian Eastern) - Sydney, Melbourne, Brisbane

Meeting Time Recommendations

  • US-UK meetings: 8-10 AM EST / 1-3 PM GMT
  • US-Asia meetings: 6-8 PM EST / 7-9 AM IST (next day)
  • Europe-Asia meetings: 9-11 AM CET / 1-3 PM IST
  • US-Australia meetings: 5-7 PM EST / 9-11 AM AEST (next day)